ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

KEY RESPONSIBILITIES

Office Administration

• Manage daily office operations and maintain a well-organized work environment
• Answer and direct phone calls, emails, and other internal and external correspondence
• Greet visitors and clients in a professional manner
• Maintain office supplies inventory and place orders as needed
• Coordinate office maintenance and liaise with building management

Document Management

• Prepare, format, and proofread documents, reports, and presentations
• Maintain filing systems (both physical and digital)
• Scan, copy, and distribute documents as required
• Manage document version control and archiving

Scheduling & Coordination

• Schedule and coordinate meetings, appointments, and conference rooms
• Arrange travel accommodations and prepare itineraries
• Coordinate internal and external events

Communication Support

• Handle incoming and outgoing mail and courier services
• Draft routine correspondence and communications
• Distribute information to staff and stakeholders
• Serve as a liaison between departments and external parties (e.g. Vendor)

Data Entry & Record Keeping

• Input and update data in company databases and systems
• Maintain accurate records and logs
• Generate reports and spreadsheets as needed
• Ensure confidentiality of sensitive information

Financial Administration Support

• Process expense reports and invoices
• Assist with basic bookkeeping tasks
• Coordinate with finance/accounting departments

Office Move Project Support

• Assist with office move project administration work
• Conduct quotations research and compile information
• Follow up on action items and deadlines
• Support team initiatives and events

QUALIFICATIONS & REQUIREMENTS

Education

• High school diploma or equivalent required
• Associate's or Bachelor's degree

Experience

• Fresh graduate is acceptable

Skills & Competencies

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in Chinese and English
• Strong organizational and time management abilities
• Attention to detail and accuracy
• Problem-solving and critical thinking skills
• Ability to multitask and prioritize workload
• Professional demeanor and appearance
• Discretion and ability to handle confidential information
• Customer Service Orientation

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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